If you're hosting a large company event, you need a suitable place to hold all of the guests/attendees. Hotel conference rooms make for great locations, as they are naturally large and come with various amenities. Make the selection process easy by keeping these tips in mind.
Choose the Right Location
Like many businesses, it's paramount to consider the location of your next big event. Your first consideration should be ease of access. For example, you want a hotel that everyone can access easily and quickly. Hotels that are centrally located are ideal in this instance, as everyone travels the same distance.
However, if a lot of the guests are coming in from another state or city, it's better to select a hotel that's located near airports. This cuts down travel time, giving guests plenty of time to plan and great ready for the big event.
Sample the Site and Food
Once you've narrowed down the event location to several hotels, start sampling the sites and food. When walking up to each property, assess their vibe. You ideally want guests to feel at ease and ready to have some fun. Looking at the interior, make sure the conference room is large enough to support all of your guests.
During these tours, go ahead and sample the food that will be served during the event. Focus more on the quality, rather than price. Also take pictures of each dish so you can go back and assess each hotel's catering options once you're done touring.
Assess Customer Service
No matter what type of event you're hosting, it's your priority to make sure guests have a good time. Otherwise, your company's reputation may be at stake. That's what makes it so important to choose a hotel that offers exceptional customer service. The hotel staff needs to be welcoming and accommodating to every individual, as well as cater to their every request.
Good customer service regarding hotels also involves being on the same page. On-duty staff should know what your vision is for the big day, and reaching them leading up to the event shouldn't be a complicated process. So if problems do occur, you can address them the moment they happen.
Big company events don't happen often, and you want to ensure they go according to plan. Take some of the pressure off your shoulders by securing the perfect hotel conference room, which you can do when you assess the right attributes.